If you're a real estate agent, you've probably heard the term "transaction coordinator" (TC) thrown around. But what exactly does a TC do, and why are so many agents making this hire?
The Short Answer
A transaction coordinator manages the administrative side of a real estate deal from the moment an offer is accepted through closing day. They handle paperwork, track deadlines, coordinate between all parties, and make sure nothing slips, so the agent can focus on selling.
What a TC Handles Day-to-Day
Here's a closer look at the responsibilities a transaction coordinator typically manages:
Document Management
- Collecting and reviewing all contracts, disclosures, and addenda for accuracy
- Uploading documents to the brokerage's compliance system
- Tracking missing documents and following up until everything is complete
Deadline Tracking
- Adding every key date to the agent's calendar: inspection deadlines, financing contingencies, appraisal dates, and closing
- Sending reminders 3 days before and the day of each deadline
- Monitoring earnest money deadlines and contingency expirations
Communication & Coordination
- Sending introduction emails to all parties: clients, cooperating agents, lenders, title companies, and inspectors
- Serving as a central point of contact for status updates
- Coordinating inspections, final walk-throughs, and closing appointments
Title & Closing Support
- Ordering the title policy and reviewing the title commitment
- Requesting preliminary closing disclosures (ALTAs) and reviewing them for accuracy
- Obtaining the Commission Disbursement Authorization (CDA) and sending it to title
Client Support
- Assisting buyers with earnest money submission and obtaining receipts
- Helping clients schedule inspections and order home warranties
- Reminding buyers to switch utilities before closing
- Sending transaction updates at key milestones
Post-Closing
- Sending review request emails on closing day with links to the agent's Google, Facebook, and Zillow profiles
- Ensuring final compliance documentation is complete
Why Agents Hire a Transaction Coordinator
The math is simple: the dollar-per-hour you earn prospecting and closing deals far exceeds the dollar-per-hour spent on administrative tasks. A TC costs a fraction of what your time is worth, and they do the work faster because it's all they do.
Here are the most common reasons agents make the hire:
- Time savings: Agents report getting back 10-15 hours per transaction
- Fewer mistakes: A dedicated TC catches errors and missed deadlines that can delay or kill deals
- Better client experience: Clients receive consistent updates and feel taken care of throughout the process
- Scalability: You can take on more deals without drowning in paperwork
Is a TC Right for You?
If you're closing more than a few deals per month, or even if you're a solo agent who wants to provide a better experience, a transaction coordinator can make a real difference. The agents who work with us consistently say it's the best business decision they've made.
At Selling Simplified, we offer Contract to Close coordination starting at $295, and you only pay when the deal closes. If it falls through, you don't owe us a dime.
Ready to see what a TC can do for your business? Contact us today to learn more.