If you're a real estate agent, you've probably heard the term "transaction coordinator" (TC) thrown around — but what exactly does a TC do, and why are so many agents making this hire?
The Short Answer
A transaction coordinator manages the administrative side of a real estate deal from the moment an offer is accepted through closing day. They handle paperwork, track deadlines, coordinate between all parties, and make sure nothing falls through the cracks — so the agent can focus on selling.
What a TC Handles Day-to-Day
Here's a closer look at the responsibilities a transaction coordinator typically manages:
Document Management
- Collecting and reviewing all contracts, disclosures, and addenda for accuracy
- Uploading documents to the brokerage's compliance system
- Tracking missing documents and following up until everything is complete
Deadline Tracking
- Adding every key date to the agent's calendar — inspection deadlines, financing contingencies, appraisal dates, and closing
- Sending reminders 3 days before and the day of each deadline
- Monitoring earnest money deadlines and contingency expirations
Communication & Coordination
- Sending introduction emails to all parties: clients, cooperating agents, lenders, title companies, and inspectors
- Serving as a central point of contact for status updates
- Coordinating inspections, final walk-throughs, and closing appointments
Title & Closing Support
- Ordering the title policy and reviewing the title commitment
- Requesting preliminary closing disclosures (ALTAs) and reviewing them for accuracy
- Obtaining the Commission Disbursement Authorization (CDA) and sending it to title
Client Support
- Assisting buyers with earnest money submission and obtaining receipts
- Helping clients schedule inspections and order home warranties
- Reminding buyers to switch utilities before closing
- Sending transaction updates at key milestones
Post-Closing
- Sending review request emails on closing day with links to the agent's Google, Facebook, and Zillow profiles
- Ensuring final compliance documentation is complete
Why Agents Hire a Transaction Coordinator
The math is simple: the dollar-per-hour you earn prospecting and closing deals far exceeds the dollar-per-hour spent on administrative tasks. A TC costs a fraction of what your time is worth, and they do the work faster because it's all they do.
Here are the most common reasons agents make the hire:
- Time savings — Agents report getting back 10-15 hours per transaction
- Fewer mistakes — A dedicated TC catches errors and missed deadlines that can delay or kill deals
- Better client experience — Clients receive consistent updates and feel taken care of throughout the process
- Scalability — You can take on more deals without drowning in paperwork
Is a TC Right for You?
If you're closing more than a few deals per month — or even if you're a solo agent who wants to provide a better experience — a transaction coordinator can be a game-changer. The agents who work with us consistently say it's the best business decision they've made.
At Selling Simplified, we offer Contract to Close coordination starting at $295, and you only pay when the deal closes. If it falls through, you don't owe us a dime.
Ready to see what a TC can do for your business? Contact us today to learn more.